XTRAIL - Fleet Management Software Solution
XTRAIL is a new generation fleet management ERP solution come of age with over a decade of experience and harnessing the
immense capability of the latest technological advancements to streamline the services of a company having either its own fleet or
managing a 3rd Party fleet doing one-off or Project work.
The system covers every aspect of fleet management operations including; customer management, vendor management, cost
analysis, pricing, project management, vehicle maintenance, fuel station maintenance, garage management, and tyre
management with accounting and HR -payroll, incentive, overtime modules.
Xtrail's flexible architecture has allowed easy integration with GPS devices for better cost analysis and performance management,
Business Objects for analyzing business revenue, costs and trends and GPRS based handhelds for remote order processing.
| Business Challenges |
Xtrail Benefits |
- Reduce fleet operating costs
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- Effective cost analysis and estimation, pre-filled pricing data and consolidation for Project work
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- Improve business efficiency and Customer Service
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Integrated Accounting, document generation and alerts coupled with Handheld devices help manage jobs and orders on the move with real-time GPRS synchronization with base station
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- Monitor and Improve business profitability
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- Periodic analysis of executed orders to track costs and monitor pricing to guarantee profitability
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- Monitor Driver and Vehicle perfromance
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- Automate and manage payroll, leave planning, overtime and bonuses. Evaluate profitability by Vehicle or Driver
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- Effectively track and maintain vehicles and records
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- Maintain active vehicle records with full history of maintenance, repairs and revenue generation. Integration with GPS Devices help track vehicle movements, performance and driver discipline
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- Manage supplier network and transaction processing
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- Maintain supplier records with full inventory, stock
replenishment and reorder monitoring
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- Reduce administrative and management overheads
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- Easy to use data capture screens and data consolidation with real-time view of the business position
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- Ability to track and monitor business from any branch or location
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- Intranet / Internet based solution allows easy access to Xtrail from anywhere in the world
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- Comprehensive reporting and analytics
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- An extensive set of pre-defined reports, user specific dashboard as well as ability to create, modify and distribute own reports and OLAP analysis using integrated Business Objects CASE tool
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| Features |
Standard |
Professional |
Enterprise |
| Technology Platform |
| Architecture |
Web Based |
Web Based |
Web Based |
| Graphical User Interface |
Flex |
Flex |
Flex |
| Database Platform |
My SQL |
SQL Server |
Any |
| Web Hosting / SAAS (Software As A Service) |
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Optional |
| Maximum User Limit |
25 |
75 |
Unlimited |
| Standard Features |
| Multi Currency |
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| User / Role Based Security Model |
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| Exporting to Excel, PDF, RTF |
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| Advanced Search |
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| Pre Sales Module |
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| Fleet Management Operations |
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| Job & Project Management |
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| Fuel Supply and Issue Management |
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| Vehicle Information Management |
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| Customer and Vendor Management |
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| Sales Commissions & Overtime |
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| Garage Inventory and Maintenance |
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| Tyre Maintenance |
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| Dashboard Summary Views |
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| Comprehensive Suite of Reports |
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| Manual Job Costing |
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| Integrated Financial Management |
See Accounts Features |
| Extended Features |
| Automated Job Costing |
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| Payment / Receipts Management |
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| User Specific Dashboard |
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| Integration with External Fuel Card Systems |
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Optional |
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| Business Objects Analytics |
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Optional |
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| HR Management |
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See HR Features |
| Routing and Scheduling |
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| Email / SMS Alerts |
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| Online Customer Portal |
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| Handheld Job Processing Portal |
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| Integrated GPS Vehicle Tracking |
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| Key MIS Reports |
One of the biggest challenges for a transportation company is keeping a lid on costs. Xtrail has helped us enormously in analyzing our fleet operating costs,
planning job schedules and tracking maintenance activities. Xtrail’s automation and effective job costing have helped us realize our ROI within 6 months of implementation.
Mr Ali Al Khaja, Chief Executive, Sinyar Logistics
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- Vehicle Maintenance
- Garage Activity and Maintenance
- Garage Inventory
- Tyre Activity and Performance
- Fuel Consumption
- Vehicle Accidents and Repairs
- Sales
- Customer Activity
- Customer Performance
- Driver Commissions
- External Jobs
- Vehicle Movement
- Job Costing
- Monthly Vehicle Cost Sheet
- Monthly Vehicle Cost Summary
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